Exhibitors Event Information & Fees
What is legally required for businesses to participate in Australian food, beverage and travel events and what infrastructure is provided for the fee charged?
Below are answers to these commonly asked questions – if you require further detailed information please call Kevin Nolan – 0407 534 268 – firstname.lastname@example.org or Dale Thomson – 0417 165 318 – email@example.com
First and foremost is to ensure your business has current licences to cover the tasting and sale of your products at AWF events – a copy of these certifications is to be supplied to AWF before each event and are required to be displayed during event activities:
– Liquor licence to sell beverages
– RSA certificate for staff member tasting and selling products
– Food permit to allow the sale and tasting of goods
– Public liability insurance for products and event activities
Exhibitor owners and staff members are to be aware of basic food & beverage safety practices for dealing with the general public. For example a supply of hibertane, gloves, disposable tasting cups, toothpicks and required apparatus for sampling of your product – for further information on current regulations please take the following web link:
EXHIBITOR PARTICIPATION OPTIONS PER DAY & SERVICES PROVIDED
Exhibiting fees are listed per event day and subject to negotiation with Australian Wine & Food – please use the following as a guide. Unless otherwise stated Australian Wine & Food events operate from 11.00am to 6.00pm each day.
$400 + gst – maximum table space, includes all licensing, food permits, tasting infrastructure, table & cloth, AWF dedicated staff member representing your product, sales reconciliation, banking, event report, receipt of stock, set up and pack down of presentation and consumer research.
$300 + gst – maximum table space, includes all licensing, food permits, tasting infrastructure, table & cloth, AWF shared staff member, sales reconciliation, banking, event report, receipt of stock, set up and pack down of presentation and consumer research.
$250 + gst – maximum table space, includes all licensing, food permits, tasting infrastructure, table & cloth, AWF shared staff member, and consumer research. Promote and taste stock only – no sales.
$200 + gst – shared table space, shared AWF staff member, includes all licensing, food permits, tasting infrastructure, table & cloth, sales reconciliation, banking, event report and consumer research.
$150 + gst – shared table space, shared AWF staff member, includes all licensing, food permits, tasting infrastructure, table & cloth, and consumer research. Promote and taste stock only – no sales.
$150 + gst – includes all licensing, food permits, table & cloth, AWF staff members will assist with event bump in and out requirements for exhibitors as well as providing lunch and toilet breaks by operating our exhibitors stands.
$80 + gst – shared table space, two producers, includes all licensing, food permits, table & cloth, AWF staff members will assist with event bump in and out requirements for exhibitors as well as providing lunch and toilet breaks by operating our exhibitors stands. Producers are required to source the second exhibitor to share their stand with or leave your details with Australian Wine & Food to match with appropriate exhibitors.
$0 payment upfront. AWF to take 50% of stock sales – trial period applies.
Australian Wine & Food can collect presentation materials and stock for $30 + gst per hour.
Each exhibitor location can be shared by a group of exhibitors to further lower costs and resources – for example regional groups have represented 10 operators from the food, beverage and travel sectors.
Exhibitors requiring assistance with set up, pack down and transport of goods to the next event a charge of $30 + gst per hour applies.
LICENSING & FOOD PERMITS – Wine and food exhibitors are “required” to taste their products and can sell their goods during the prescribed event hours. The sale of liquor is licensed under the Australian Wine & Food liquor licence for each event. All general licensing rules apply to Australian Wine & Food exhibitors in terms of service and the correct sale of goods.
Each food exhibitor is required to have a food safety handling permit applicable to their business and a copy present at each Australian Wine & Food event. Each alcoholic beverage company is required to have their appropriate documentation on hand at each event. All exhibitors are required to have the correct facilities for the safe dispensing of their products during AWF shows.
As part of the exhibitor fee Australian Wine & Food can obtain a food permit on behalf of all exhibitors.
INSURANCE – All exhibitors are required to have a copy of their own public and product liability insurance at each event. All Australian Wine & Food events have public liability coverage of 20 million.
PAYMENT TERMS – Australian Wine & Food event days booked are to be payed for the week prior the first event date.
Cancellations on the full week before the event incur a full fee unless a replacement exhibitor can be found.
Cancellations in the week during the event incur the full event fee.
Cancellations on the day of the event incur the full exhibitor fee plus any incurred logistical fees.
VENUE TEMPERATURES – Temperatures in venues are approximately 23 degrees. Traffic flows are dependent on the event – please contact Australian Wine & Food for information specific to each event we conduct.
INFRASTRUCTURE – One trestle and black cloth is supplied per exhibitor included in fees – if an extra table and cloth is required a charge of $30 + gst per hour is applied.
Trestles are 1.8 metres in length and covered in black linen cloth. Exhibitors are encouraged to dress their tables for maximum effect – Kevin Nolan or Australian Wine & Food staff member will provide advice and assistance with stand presentation. Free standing signage is allowed in the vicinity of your table and positioning is at the discretion of the event organiser and building management.
Australian Wine & Food can assist all interstate and intrastate clients in terms of the delivery of goods and setting up of stock for events. An hourly rate is charged depending on the clients requirements.
EVENT LOCATIONS & ACCESS – Location details and the best access routes for country exhibitors will be provided for each event. Detailed information regarding unloading and loading will also be provided as well as assistance by mobile phone if exhibitors are lost in transit. Our company understands the city is daunting for some country exhibitors and we ensure the best assistance in terms of parking and unloading for Australian Wine & Food events.
PARKING – For all shopping complexes parking is available with drop off and pick up locations provided for each venue. CBD functions have parking available onsite on some occasions – if not exhibitors will be assisted with drop off and directions for all day parking at the best available rates.
POWER – Power can be supplied at most venue locations please inform when booking that power is required. Leads and adapters are to be supplied by exhibitors.
SECURITY – Exhibitor goods are stored overnight onsite under tables at AWF events – centre security at venues monitor our exhibition areas 24/7 and we have had no products stolen since our events began in 2002. No responsibility for exhibitors goods is taken by AWF and it is recommended that all takings be kept with exhibitors at all times.
BOOKING EVENTS – To make a booking please call Dale Thomson M: 0417 165 318 or Kevin Nolan M: 0407 534 268 – confirmation of your booking occurs upon your receipt of an Australian Wine & Food invoice. If an event is cancelled you will receive a full reimbursement of fees charged.
Any questions regarding participation in Australian Wine & Food events please contact Dale Thomson – 0417 165 318 – firstname.lastname@example.org